Skip to main content

WellOPS · Field Data Capture

Field data capture built for the cab.

One screen, gloves on, offline, with the day already assembled before the truck leaves the yard. Field Data Capture is the mobile capture layer for every field task in oil and gas: one-tap completion, voice-to-text notes, photo and signature capture, and validation at the moment of entry against each well’s own history. It records the reading once, at the wellhead, and lands it in your systems of record without anyone re-keying it.
See Your Wells RankedPlan Your Pilot

For Field Superintendents · Pumpers · Inspectors · HSE Managers

WellOPS site screen, Alderridge F-7HWhy you are here: High Fluid Level, critical, 95.7 BOE a day deferred, $5,627/d, 70% confidence. Recommended: Retune the pump off controller and reset the fillage setpoint. Synthetic demo data.6:44SYNTHETIC DATAAlderridge F-7HCRITICALRank #1 of 46Lease Alderridge · Pad Alderridge 1 · Rod pumpOverviewWork · 1ProductionInfoWHY YOU'RE HEREHigh Fluid LevelHigh fluid level, flagged 23:06, open 31hDEFERRED95.7 BOE/dVALUE AT RISK$5,627/dCONFIDENCE70%EXPECTED BACK$3,939/dRECOMMENDED ACTIONRetune the pump off controller and resetthe fillage setpoint.Go to work · 1 must-do leftPRODUCTION · BOE/DEXPECTED255.9CURRENT143.3DEVIATION-44%MUST COMPLETE1 itemCRITICAL~71mHigh Fluid LevelRetune the pump off controller and resetScoreRouteSitesMapMore
The site screen, rendered from a synthetic field
  1. 1Why this site is on today’s planThe reason the visit earned its place, and what is left to do there.
  2. 2What the well is doing, and what it is worthRates against the well’s own history, priced per day.
  3. 3The work the site is owedRecorded against the site while the operator is still standing at it.
60%
Less redundant tank gauging, deployment figure
5,000+
Wells in live deployments
0
Re-keying at shift end, by design
Offline
Capture with no cell coverage

Part of WellOPSYou buy WellOPS from WorkSync. Field Data Capture is the field data capability of WellOPS, the operating platform for production operations, and it ships with the platform.

Definition

What is field data capture software?

Field data capture software digitizes the readings, observations, and paperwork that oil and gas field crews record at the wellsite: tank gauges, meter reads, well tests, equipment checks, downtime notes, inspections, JSAs, and the pumper's daily log. Instead of a grease book, a clipboard form, and an end-of-shift Excel session in the truck, the pumper records each reading once, on a phone or tablet, and the data lands in the systems of record automatically.

Oil and gas field data capture is a harder problem than generic form apps admit. Most wellsites have no cell coverage. Crews work in gloves, in wind, next to running equipment. A tank gauge only matters if it reconciles against SCADA and lands in production accounting before month-end close. So field data capture systems for the oilfield are judged on four things: offline reliability, speed of capture, validation at the moment of capture, and how deep the integration into the back office actually goes.

Field Data Capture is the WellOPS module built to that standard. It is the mobile layer for every field task, and the front door of the same pipeline that feeds the ranked daily work plan and digital field tickets.

Scope

What an oil and gas field data capture system has to handle

  1. 01

    Oilfield daily log software

    Gauge sheets, production readings, runtime, and downtime notes, captured per well and per shift. Oilfield daily log software replaces the grease book only if it is faster than the grease book: one-tap entries, voice notes, and defaults from yesterday’s reading.
  2. 02

    Inspections and HSE forms

    JSAs, hazard observations, facility inspections, and regulatory checklists, with photo evidence and signature capture where sign-off is required. The same app the pumper already has open, not a second one.
  3. 03

    Well tests and tank gauges

    Structured readings that reconcile against SCADA automatically. When the manual gauge and the sensor disagree, the discrepancy surfaces the same day as a work item, not at month-end as a mystery.
  4. 04

    Field tickets

    Vendor and company-labor tickets captured against the job they belong to, so cost lands on the right well. The full ticket-to-invoice story lives on the digital field tickets page.

The mechanism

How mobile data capture works in the oilfield

Mobile data capture in the oilfield works in four moves: the day's sites and forms are cached on the phone or tablet while it still has service, the field team member records readings and observations on the device at the wellsite with no connection, every entry is validated on the device at the moment it is recorded, and the device syncs to the systems of record once it is back in range. The offline step is what separates oilfield capture from a generic mobile forms app, because most wellsites have no cellular service, so the app has to carry a working copy of the route rather than a connection to a server.

  1. 01 · Before the yard

    Load the route before coverage runs out

    The day’s sites, the forms they call for, and each well’s prior readings are cached on the device while it still has service, so the rest of the route does not depend on a live connection.

  2. 02 · At the wellsite

    Capture at the wellsite, offline

    Tank gauges, well tests, runtime and downtime notes, inspections and JSAs are recorded on the device at the location: one-tap entries, voice-to-text for notes, photos for what a number cannot carry, signature capture where sign-off is required, and a GPS and time stamp on every entry.

  3. 03 · On the device

    Validate at the moment of entry, not at month-end

    Range checks against that well’s own history, required fields that cannot be skipped, and unit guards all run on the device, offline. A suspect reading gets questioned while the person who took it is still standing at the tank.

  4. 04 · Back in range

    Sync and reconcile on the way back in

    When the device returns to coverage, entries sync through DataHub into the production accounting system of record, and gauges reconcile against SCADA where sensors exist. Discrepancies surface the same shift as work items instead of at close as an allocation argument.

What the sequence produces is a plan the crew opens the next morning. That part does not summarize.

View a Sample 6 AM Plan
A square gravel pad inside a double fence, with five round capped vessels on a concrete slab and a gravel road running off through mown grass, seen straight down from above
A fenced site and its access road, from directly above

Where capture happens

On the device, at the site, in gloves.

The day arrives assembled: the morning brief, then the stops the readings belong to. Readings and forms are recorded against each site while the field team member is still standing at it. Synthetic demo data.

WellOPS route screen, Crew ANext stop Alderridge F-7H, High Fluid Level, $5,627/d of deferred production. Then Thanegate Unit 1, Gildweir Unit 4H, Gildweir Unit 3, Fennbrook C-4H, Mardspur 1-4H, Mardspur Unit 4. Synthetic demo data.6:00SYNTHETIC DATACREW A · 06:00 PLANGood morning7 stops · 2h 39m drive · $10,331/dNEXT STOP14 min driveCRITICALRANK #1STOP 1Alderridge F-7HAlderridge 1 · Rod pump · ETA 06:44HIGH FLUID LEVEL$5,627/d deferred productionNavigateLeave stopALL STOPS0 of 7 done2Thanegate Unit 125 min · High Fluid Level$3,057/d3Gildweir Unit 4H13 min · High Tank Level$3,056/d4Gildweir Unit 31 min · High Fluid Level$2,123/d5Fennbrook C-4H27 min · Plunger Not Cycling$767/d6Mardspur 1-4H29 min · Plunger Not Cycling$675/d7Mardspur Unit 41 min · Separator Dump Stuck$641/dScoreRouteSitesMapMore
The day, assembled before the yard
WellOPS site screen, Alderridge F-7HWhy you are here: High Fluid Level, critical, 95.7 BOE a day deferred, $5,627/d, 70% confidence. Recommended: Retune the pump off controller and reset the fillage setpoint. Synthetic demo data.6:44SYNTHETIC DATAAlderridge F-7HCRITICALRank #1 of 46Lease Alderridge · Pad Alderridge 1 · Rod pumpOverviewWork · 1ProductionInfoWHY YOU'RE HEREHigh Fluid LevelHigh fluid level, flagged 23:06, open 31hDEFERRED95.7 BOE/dVALUE AT RISK$5,627/dCONFIDENCE70%EXPECTED BACK$3,939/dRECOMMENDED ACTIONRetune the pump off controller and resetthe fillage setpoint.Go to work · 1 must-do leftPRODUCTION · BOE/DEXPECTED255.9CURRENT143.3DEVIATION-44%MUST COMPLETE1 itemCRITICAL~71mHigh Fluid LevelRetune the pump off controller and resetScoreRouteSitesMapMore
The stops the readings belong to

Why capture quality decides everything downstream

Validation at capture, not at month-end

The failure mode of paper and spreadsheet capture is not that data goes missing. It is that bad data goes unquestioned for weeks. A transposed tank level or a gauge read against the wrong well flows into production accounting, gets trusted, and surfaces as an allocation fight at close.

Field Data Capture validates every entry at the moment it is recorded: range checks against that well's own history, required fields that cannot be skipped, unit guards, and a same-shift reconciliation against SCADA where sensors exist. The pumper fixes a suspect reading while still standing at the tank, which is the only cheap moment to fix it.

Clean capture is also what makes the rest of the platform work. The ranked plan in Work Engine is only as good as the field data underneath it, and DataHub can only reconcile systems that received the reading once, correctly, with a GPS and time stamp attached.

Every entry, four checks
Check
Range check against the well’s own historyOn the device, offline
Required fields that cannot be skippedOn the device, offline
Unit guardsOn the device, offline
Reconciliation against SCADA where sensors existSame shift, on sync

What it does

6 capabilities that turn your existing stack into action.

  1. 01

    Offline-first mobile capture

    Works in cellular-dead zones, the majority of real oilfield locations. Syncs automatically when the truck comes back in range. No data loss, no manual reconciliation.
  2. 02

    One-tap completion, voice-to-text notes

    Pumpers can record readings and notes with their hands full or gloves on. Voice transcription handles oil-and-gas vocabulary. Photo capture for visual inspections, signature capture for regulatory sign-off.
  3. 03

    Validation at the point of capture

    Range checks against the well's own history, required fields, and unit guards catch the bad reading while the pumper is still on location. Gauges reconcile against SCADA automatically; discrepancies flagged the same shift.
  4. 04

    Configurable forms without IT tickets

    Build custom inspection forms, daily logs, well tests, and tank gauges from a drag-and-drop template editor. Changes pushed to every crew on next sync, no app store rebuild cycle.
  5. 05

    Syncs directly to the source systems

    Field data lands in Enertia, Quorum, or Oildex through DataHub, no duplicate entry. Captured once, synced once, one data pipeline into accounting, engineering, and the ranked work plan.
  6. 06

    Captures context, not just numbers

    Photos of leaks. Voice notes on equipment condition. GPS stamp on every reading. What a paper workflow loses stays attached to the well, so a pattern across a dozen visits is something you can search for rather than something you have to remember.

What it replaces

Retires the workarounds your team has been stacking for years.

The workaround
3 retired
What it retires
Paper grease books and hand-logged tank gaugesRe-keyed at end of shift or never. Errors compound and erode trust in the data.
Single-purpose field capture appsEach one captures one data type behind its own login and its own sync. Field Data Capture handles every field workflow in one app.
Excel forms emailed from the field to the officeAttachment chain breaks. Version control nightmare. No offline support.

Works with your existing stack

Reads the systems you already run.

Production Accounting
  • Enertia
  • Quorum
  • W Energy
  • Oildex
SCADA / Reconciliation
  • Ignition
  • AVEVA PI
  • Cygnet
Mobile Platforms
  • iOS
  • Android
  • Tablet + phone
Form Outputs
  • PDF
  • Excel
  • CSV
  • Direct API
See all 39 integrations 

Pricing · WellOPS

Scoped to your operation.

Impact Guarantee · license fees only when the metrics move

You buy WellOPS from WorkSync; the tracks beside this are rollout scopes of that one purchase.

Scoped to your well count and systems with our implementation team when you plan your pilot. The pilot runs four weeks on one field, and DataHub is included.

See Your Wells RankedSee How Pricing Works
GOOD
Field Data Capture standalone
BETTER
adds DataHub + Workflow Automation
BEST
adds Work Engine + Field Work Management

Proof

The field does not need an eighth app. It needs one: the exception, the maintenance job, the capture, the cost, and the safety paperwork on one screen with one login, which is what ends the end-of-shift re-keying session in the truck. Captured once, synced once, one data pipeline.

Capability statement · no per-app count claimed

Read the full 3-basin case study 

Before you ask

Common questions

What is field data capture software?
Field data capture software digitizes the readings and paperwork field crews record at the wellsite (tank gauges, well tests, daily logs, inspections, JSAs, field tickets) on a mobile app, validates each entry at the moment of capture, and syncs it to the systems of record. For oil and gas it must work offline, capture fast enough to beat the grease book, and integrate deeply enough that nobody re-keys anything.
How does mobile data capture work in the oilfield?
In four moves. The day’s sites, forms, and prior readings are cached on the phone or tablet while it still has service. The field team member records tank gauges, well tests, runtime and downtime notes, inspections and JSAs on the device at the wellsite with no connection, using one-tap entries, voice-to-text, photos and signature capture, with a GPS and time stamp on every entry. Each entry is validated on the device as it is recorded, against range checks built from that well’s own history. When the device returns to coverage it syncs to the systems of record and gauges reconcile against SCADA. Offline operation is the part that matters most, because most wellsites have no cellular service.
What should an oilfield data capture app include?
Four things decide whether a field data capture system survives contact with a real route: offline-first operation (most wellsites have no coverage), speed of capture (one-tap entries, voice notes, gloves-on usability), validation at capture (range checks, required fields, SCADA reconciliation), and direct integration into production accounting so the data lands without re-entry. Photo, GPS, and signature capture cover the inspection and compliance side.
What happens when pumpers are in cellular-dead zones?
Field Data Capture is offline-first by design. Readings, photos, and voice notes cache locally and sync when the device comes back in range. No data loss, no manual reconciliation. Mobile data capture that only works with coverage is not field-ready.
Can it replace our oilfield daily log?
Yes. The daily log workflow (per-well gauge sheets, production readings, runtime, downtime notes) is a standard template: one-tap entries with defaults from the previous reading, voice-to-text for notes, and automatic rollup into the daily report the foreman actually reads. The grease book only disappears when the app is faster than the grease book, which is the design bar.
Can I customize forms without hiring a developer?
Yes. The drag-and-drop form editor lets admins build and version forms without code. Changes push to crews on the next app sync, no app store rebuild.
Does data actually land in Enertia / Quorum cleanly?
Yes, direct API integration via DataHub. Fields map to production accounting schema with reconciliation against SCADA, and the elimination of manual gauge entry takes the re-keying step out of month-end close entirely.
How is this different from single-purpose field data apps?
Most operators run several single-purpose capture apps: one for production readings, one for inspections, one for safety forms. Each captures one data type behind its own login and sync. Field Data Capture handles every field workflow (production, inspection, safety, completions) in one app, one sync, one data pipeline. The field does not need an eighth app. It needs one.
What does it cost?
You buy WellOPS from WorkSync; Field Data Capture is its field data capability. The engagement is scoped to your well count, your systems, and the capabilities you actually need, in a pilot-planning conversation with our implementation team. Under the Impact Guarantee, license fees only when the metrics move.

See your own gauge sheet in the app.

Bring your gauge sheet, your well test form and one inspection checklist. We build them in the editor with you and put them on a crew device in the first week, validated against each well’s own history.

See Your Wells RankedTalk to us